5 ways a travel management company can make your job easier
Planning oil and energy industry travel can be a stressful and time-consuming process, especially when you’ve got other things on your plate. With the right travel management solution, you can make your job easier and be sure the traveller’s needs are met with minimal stress and hassle.
From helping you create a streamlined booking process to having access to 24/7 customer service and emergency support, we’re here every step of the way. You can lean on the expertise of a dedicated travel consultant to simplify the process and provide personalized help at every stage of business travel.
So, want to make your job easier? Let’s go.
What are the benefits of an executive assistant using a travel management company?
From personalized support and assistance to cost savings and peace of mind, there are so many reasons why companies should consider using a trusted travel provider. When you have the right resources it means that businesses (and their travelling team) can rest assured that their travellers will have everything they need to make their trips as comfortable and stress-free as possible.
How to create an efficient business travel booking process
In an industry where the destinations can be national and international, it’s important to have the solutions that work best for what you’re booking. That starts with having the right travel software at your fingertips and a dedicated travel consultant ready to assist.
Here are a few strategies to get you going:
1. Choose the right travel management software:
Most TMCs have travel software they work with, but how do you know which one is right for you? You’ll want to make sure your booking process is easier and more efficient, but that you can also access traveller profiles, reports, and other important data.
Melon’s user-friendly interface brings together our exclusive deals and perks, negotiated supplier contracts, and online options so you can select and book in minutes. Choose from thousands of flight, hotel, and car options from one easy to use platform. Sweet!
Book a meeting and see how Melon can work for you!
2. Customize the platform to fit your business travel policies:
During onboarding, we work with you and your company to ensure your travel policy is easy to access and reference, so anyone using can quickly and easily see if they are booking in policy. You can input traveller preferences and identifying info, as well as frequent flyer numbers and other membership numbers for quick and easy access.
Tailoring the system makes sure that all aspects of the booking process are managed correctly and efficiently every time.
3. Working with a dedicated Travel Consultant:
A dedicated travel consultant works with EAs and travel bookers, or the travellers themselves, to make bookings for their business travel. They can help by offering advice on different routes or airlines that could deliver better deals or savings and entry requirements or necessary documentation.
Basically, for anything you might need some help with throughout the process, your travel consultant is there for you!
4. Accessing 24/7 Support & Emergency Assistance:
It’s inevitable. Issues pop up during business trips all the time, and let’s face it, you don’t always have someone on hand that you can call. If you booked through a third-party vendor, they might not have all-hours support, so having access to 24/7 customer service or emergency support is a lifesaver!
Our 24/7 emergency support is powered by real people who know what you need. Issues are dealt with promptly without putting too much stress on the travellers themselves and keeping you from having to answer those late-night phone calls!
5. Get the reports you (and your boss) need:
You might be asked to pull reports on specific metrics around your travel program. Whether that’s a specific project, carbon reporting, who is travelling and when. With Melon’s reporting suite, you can quickly pull the reports you need without having to dig through data. Our team is happy to support you if there’s something you need ASAP.
It’s essential to have the support you need when you’re a busy EA. When you have 24/7 emergency support, a familiar voice on the other line who’s eager to help, efficient and easy-to-use tools, you have everything you need in your toolbox to make your job that much easier.